Traditions of Childhood Partner Application

This is a private application link, and to be accessed by invitation only. Please do NOT share this link. The document requires uploads, so be sure to review the application before starting. You may save and return to the form, it is not necessary to complete it in one sitting. Any issues or questions? Contact Us

2023 TOC Event Partnership Application

Application for not-for-profit organizations looking for event sponsorship from The M.O.R.G.A.N. Project that meets our Traditions of Childhood guidelines.

Name of Partner Organization(Required)

Organization that is responsible for entering into this partnership agreement with The M.O.R.G.A.N. Project for the event

Website(Required)

Official organization website address

Partner Status(Required)

Have we partnered with your organization previously?

Yes

Previous Partnership

Please include the name and date of any previous events we have sponsored for your organization

How many organizations are hosting this event?(Required)

Our organization is the only host

We have multiple organizations co-hosting

Our organization is hosting the event in collaboration with other participating organizations

Names of other organizations

Please list each organization on a separate line.

Partner Organization Address(Required)

Street Address Address Line 2 City State ZIP Code

Partner Organization Logo(Required)

Please upload your logo file(s)

Drop files here or

Accepted file types: png, jpg, jpeg, gif, pdf, Max. file size: 300 MB, Max. files: 6.

Are you a Not-for-Profit?(Required)

IRS Status of Organization

Yes

EIN Number(Required)

Employer Identification Number xx-xxxxxxx

Contact Person(Required)

Full name of the person representing the partner organization and in charge of the proposed event.

First Last Title

Contact person Email Address(Required)

Enter Email Confirm Email

Contact Person Phone(Required)

Best contact number

Phone Type(Required)

What kind of phone number is this?

Home

Work

Mobile

Preferred method of contact(Required)

Text Message

Phone

No Preference

Are you authorized to enter into an agreement on behalf of the organization and sign contracts?(Required)

Are you authorized to sign this agreement?

Yes

Name of Event(Required)

Event Status(Required)

This is a one-time event

This will become an annual event

This is an already established annual event

Other

Date of Event(Required)

Start Time of Event(Required)

End Time of Event(Required)

Flyer

Do you have a flyer that you can share with us?

Accepted file types: pdf, jpeg, Max. file size: 300 MB.

Venue(Required)

Name of venue where event will be taking place.

Venue Address(Required)

Physical address of event

Street Address Address Line 2 City State ZIP Code

Venue Usage(Required)

Will you have exclusive use of this venue or will it be open to the public?

Yes - We have exclusive use

No - Also open to the public

Other

Event Description(Required)

Please provide information about your event, participating organizations, ticketing, planned activities, target groups, target age groups, staffing and volunteers, venue information, etc.

Traditions of Childhood Program(Required)

How does this event fit our criteria for our Traditions of Childhood Program? Why is this event a good candidate for sponsorship from The M.O.R.G.A.N. Project?

Number of Participants Expected?(Required)

Please estimate total attendance (target group members only)

Participants/Target Group Description(Required)

Who do you anticipate attending this event?

Cost of Attendance(Required)

Will this be a free event?

Yes, free to all

No, fee required

Will tickets be required for attending the event?(Required)

We recommend using EventBrite for free tickets to know how many people to expect as well as staggering arrival times and/or capping attendance at a maximum number of attendees.

No, tickets not required

Yes, tickets will be required

Other

TOTAL Proposed Budget for the Event?(Required)

Total anticipated expenses for entire event.

Will we be the only sponsorship partner for this event?(Required)

Are we the only funder contributing to this event?

Yes

Other Sponsors

Please list each sponsor on a separate line along with the amount pledged.

Amount being requested from The M.O.R.G.A.N. Project for this event (Max $1,500)(Required)

We reimburse based off of actual receipts turned in after the event up to the maximum amount pre-approved. Please indicate how you want to be reimbursed:

We will turn in itemized receipts for reimbursement

We will turn in tickets for reimbursement based on a per child cost basis

Do you need an advance on the pre-approved amount?(Required)

We require an after-event recap form be turned in along with receipts in order to process reimbursement. In extraordinary circumstances we will consider an advance.

Yes

Per Child Cost Reimbursement(Required)

Per child expense amount

Per Child Cost Breakdown(Required)

Please indicate how you determined the per child cost basis. Include item name and $ amount (example: Venue $5, Food $5, Decorations $3, Games $3, etc.). Please use a separate line for each category.

Budget Breakdown(Required)

Please indicate estimated expenses you have included in your request from us. Include item name and $ amount (example: Venue $500, Food $400, Decorations $300, Games $200, Paper Goods $100, etc.) Please use a separate line for each category.

Advertising(Required)

How are you planning to reach your audience for this event? (Please check all that apply)

Our clients only

Select partner organizations

EMail blast

Social Media Posts

Media Announcements

PeachJar Flyer to schools

Other

Partner Benefits(Required)

What benefits will be provided to The M.O.R.G.A.N. Project? Please check all that apply.

What do you need from The M.O.R.G.A.N. Project for this event?(Required)

How can we help make this a successful collaborative event? We cannot guarantee that we can provide these things but will do all possible to help.

Just Funding

Marketing Assistance

Printed Materials about The M.O.R.G.A.N. Project

Raffle Prize/Giveaways

Other

Deadline for receiving a decision(Required)

When do you need to have a decision?

Comments

Is there anything else you would like to provide us in considering our decision about collaborating with you on this event?

Funding Conditions(Required)

The total per person costs and/or total event budget amount pre-approved has been explained to me and I understand that it is my responsibility to stay within this budget and provide receipts for reimbursement after the event unless an advance has been pre-approved.

Agreed

Not Agreed

Funding Obligations(Required)

I understand that this partnership agreement has been approved based on the budget submitted. The M.O.R.G.A.N. Project will be provided with the Event Recap Form and detailed receipts within 14 days of the conclusion of the event for reimbursement.

Agreed

Not Agreed

Liability for Expenses(Required)

All expenses (over the approved funding amount) in any way pertaining to the event shall be your sole responsibility and The M.O.R.G.A.N. Project assumes no financial responsibility of any kind or nature relative to the event other than what was in the approved budget.

Agreed

Not Agreed

General Liability(Required)

It is your responsibility to obtain any required liability insurance for the event venue. The M.O.R.G.A.N. Project will not be held liable for this event, and it is your responsibility to adequately insure the event and the venue if necessary.

Agreed

Not Agreed

N/A

Photography and Videography(Required)

The M.O.R.G.A.N. Project asks that photos and videos of the event be shared with us and be accompanied by Media Releases from all participants photographed or videotaped. The M.O.R.G.A.N. Project may use these in our own promotions and on our website.

Agreed

Not Agreed

Use of Name and Identifiers(Required)

Use of The M.O.R.G.A.N. Project name, logo and symbols: The methods used to promote, acknowledge or otherwise market this event will only use approved official organization name and not abbreviations; will use official logo and social media graphics and not alter them in any way; will use official symbol and not change color, fonts or any other identifier. Any other use of our identification is prohibited.

Agreed

Not Agreed

Roles and Responsibilities(Required)

The M.O.R.G.A.N. Project is the funding partner, and you are the organizing partner. The M.O.R.G.A.N. Project is not responsible for any aspect of the event, nor the recruiting of participants or volunteers, however, will assist in any way possible. The M.O.R.G.A.N. Project will provide the approved funding in full once receipts have been turned in, unless prior approval for advance funding has been obtained. You will be responsible for all aspects of the event, as well as staying within the approved budget and turning in detailed receipts. Any major changes to the event or budget will require a new approval.

Agreed

Not Agreed

Name of Person Submitting this form(Required)

Your full name

First Last Title

Date Submitted(Required)

Name

This field is for validation purposes and should be left unchanged.